All IMAP clients differ, and you can configure your mail client's settings to best suit your needs. However, to work optimally with Gmail, we recommend certain settings. Click on your client below to view our recommended configuration.
iPhone
From your mail account's Advanced Settings:
With these settings, messages deleted from the web interface will show up only under your [Gmail]/Trash folder. In addition, messages trashed from the iPhone will show up under your iPhone Trash folder and your [Gmail]/All Mail folder.
strong>Note: If you're using an iPhone with software update 1.1.3 or later and you automatically configured IMAP by tapping the large Gmail icon in Mail, messages trashed from your iPhone will be moved to the [Gmail]/Trash folder rather than the [Gmail]/All Mail folder, where these messages are set to be permanently deleted after 30 days. For more information, please see our article on deleting and archiving on iPhones or visit Apple Support.
To avoid this type of deletion behavior, please manually configure your iPhone.
Thunderbird 2.0
From the Tools menu, select Account Settings and highlight your Gmail address.
1. On the Server Settings tab:
Check for new messages at startup > checked
Check for new messages every 10 minutes > checked
When I delete a message > Mark it as deleted
Clean up ("Expunge") Inbox on Exit > do NOT check
Empty Trash on Exit > do NOT check
2. On the Copies & Folders tab in the When sending messages, automatically section:
3. On the Copies & Folders tab in the Drafts and Templates section:
4. On the Junk Settings tab
5. Click OK to save and close your account settings.
If you'd like to to further enhance your IMAP experience, please carefully follow these additional steps:
- In the 'Tools' menu, open Options.
- On the 'Advanced' tab, open the General section.
- Click the Config Editor button.
- In the 'Filter' box, type 'browser.cache.memory.capacity'
- Double-click on the browser.cache.memory.capacity entry to edit its value.
- Change the value to '30720' and click OK.
- Delete the text in the 'Filter' box and type 'mail.server.default.fetch_by_chunks'
- Double-click on the mail.server.default.fetch_by_chunks entry to set its value to false.
- Close the 'about:config' window and then close 'Options' by clicking OK.
Apple Mail
Outlook 2003
Outlook Express
As a general rule, we suggest the following.
Sending:
- Do NOT save sent messages on the server. If your client is sending mail through Gmail's SMTP server, your sent messages will be automatically copied to the [Gmail]/Sent Mail folder.
- DO save draft messages on the server. If you want your drafts in your mail client to sync correctly with Gmail's web interface, set your client to save drafts to the [Gmail]/Drafts folder.
Deleting:
- Do NOT save deleted messages on the server. Messages that are deleted from an IMAP folder (except for those in [Gmail]/Spam or [Gmail]/Trash) only have that label removed and still exist in All Mail. Hence, your client doesn't need to store an extra copy of a deleted message.
- Do NOT save deleted messages to your [Gmail]/Trash folder because this will delete a message in all folders.
- Do NOT save deleted messages to your [Gmail]/All Mail folder as some clients will try to empty this folder and ultimately fail. This can lead to delayed mail access or excessive battery consumption on a mobile device.
Junk mail and spam:
- Do NOT enable your client's junk mail filters. Gmail's spam filters also work in your IMAP client, and we recommend turning off any additional anti-spam or junk mail filters within your client. Your client's filter will attempt to download and classify all of your existing messages, which may slow down your client until the process is complete.
